It won't be utopian to say that every time whatever we write, whether a memo, report or a research material, is precise, accurate and effective in single go. It is possible if we use good proofreading software that allows us to review our write ups and suggest some corrections. Mostly, people only use English proofreading software that comes with their Word processing software.

However, there are some proofreading software packages compatible to your computer that you can also buy to do the required grammar check. If you are a person that needs help with writing better English, and if you have found that you make not only a lot of spelling mistakes, but also a lot of grammatical mistakes, then you definitely need this kind of proofreading software.

While proofreading or editing your own write up, you have unbridled freedom to even strip off the whole theme or chop it into pieces and rewrite in a new fashion. Here is a brief overview of what proofreading software does to your article while checking it for errors.

These grammar checking software solutions first check the entire text in blocks for correct spelling, followed by a check for grammar and punctuation. These solutions analyze the whole text for correct grammar. Developing such software is indeed a great challenge for software developers. Proofreading software are incorporated with massive database to analyze all grammatical and spelling errors. Advanced grammar editing programs facilitate users by providing the following functionalities: grammar check, spelling and typos correction, and suggesting proper punctuation.

The Microsoft Office Proofing Tools are extremely useful for technical spell checking, consistency in use of language throughout the document and punctuation, but have certain limitations in contextual spell checking and contextual grammar because of its inability to accurately convey author's intent. I personally believe that without human intervention, supervision or review there is no software capable of completely performing such a sophisticated analysis. Such an analysis requires human intelligence.

Contrary to this these software on the positive note have rendered to us the following benefits:

• Proper check and critical analysis add an air of confidence to users' writing.
• Avoiding spelling mistakes, punctuation and common writing mistakes tends to bring consistency in use of language in users' daily writings.
• Improving vocabulary with synonyms that are best suited to users' text.

Proofreading Software technology makes us aware of the mistakes and helps us to identify common possible writing errors before we deliver our writing assignments. This technology is a great way to improve upon our business communication, especially when we communicate with our colleagues and clients through memos, e-mails, letters and other business related documents.

Although currently available versions of proofreading have a lot to offer, and potentially we can expect this innovative technology to further develop it. There is no end to perfection and as time moves on this technology can do wonders. Writing is the most significant tool to help us with many of our daily assignments, whether at home, school, or in office.