Modern communications technology is increasingly offering us the opportunity to reduce our paper consumption.
Although many people are proponents toward and predict an eventual paperless society, we are not quite there yet.
A great need still exists in business offices throughout the UK to not only have an on-site printing capability, but document copying as well.
However, organisations conducting extensive daily printing projects may look to take a good cut out of costs through choosing a viable print outsource.
What is Print Management? Outsourcing a company's printing needs may go a long way toward reducing budget item lines concerning printing and copying costs.
Often these services are offered by printer manufacturers or through other third-party printing companies who have designed multilevel use programs based on annual volumes.
Outsourcing your printing needs can be accomplished quite easily to today's modern technology with the ability to send documents via the Internet or through high quality fax.
Definite Capital Savings A company that decides to outsource printing needs to a third-party will definitely save on capital expenses that would be tied up in either the purchase or lease of high-quality printers and copiers.
Since printer and copier distribution companies charge according to a consumer-usage system, the expense of an everyday casual need for a printed page or copied document will be greatly reduced when opting for outsourcing the majority of a company's printing needs.
Furthermore, these outsource companies specialise in this process maintaining a cutting-edge approach to almost every aspect producing printed documents.
These companies also experience incredible cost savings of consumables (paper and ink) since they have a direct association with vendors in the printing industry and, if highly successful, have the purchasing power that far out passes anything a single company can ever hope to achieve.
This translates, in effect, to a far reduced per-page printing cost than ever could be accomplished with any on-site equipment.
Printing Hassles Removed There a number of other direct benefits from outsourcing your print projects to a third-party.
These include freeing up your IT department from facing either a daily, weekly or possibly periodic need to keep on top of equipment repairs, upgrading technology and staying current with industry printing techniques.
Unfortunately, the concern for on-site printer and copier equipment usually falls under the domain of your IT department which should be concentrating on technology solutions to improve your business toward making greater profit.
Once a company outsources printing to a third-party, this particular department can concentrate upon information technology and not equipment repair and replacement.
Not For Low Volume Needs If your company happens to have a limited amount of printing needs on an annual basis, the outsourced printing service may not be the correct choice for you.
The casual daily need for a printed document are copied letter can always be handled easily by a dedicated ink-jet printer networked to all the computers in your business.
However, if your company produces a lot of printed material and is possibly in need of additional services that include printed material in the form of collated, bound presentations, or the need to produce marketing materials that are mailed throughout the country, then outsourcing services can save you quite a lot of time and money.