• A paperless office is a work environment at which the use of paper is eliminated or wisely used. "Going Paperless" can save money, boost productivity, save space, make electronic documentation and information sharing easier and minimize environmental damage. The paperless office concept is not necessarily limited to the office. 

Not long ago, sustainability efforts were thought to be little more than a nice gesture on the part of an organization hoping to impress current and potential customers. However, in today's business environment, "being green or paperless" has become an essential element for driving new and current business opportunities. As part of the desired effect to gain the associated business benefits of being more environmentally sensitive, more companies are making it a high priority to kick off "paperless" strategies, including an examination of all elements of their bookkeeping infrastructure. 

Often times, hardcopy is an overlooked item of a company's "paperless" strategy. It shouldn't be. The costs of using paper/toner/ink supplies and machine energy consumption associated with printers/copiers/multifunction devices are considerable. Any effort to better manage these hardcopy equipment assets will have a substantial bottom-line impact.

The days of working exclusively with paper documents has become a concept of the past. Today, business-owners and management have software tools available to eliminate the paper problem. Paperless Overnight seeks to bring organizations like yours closer to the promise of the paperless office. The return on investment and time savings gained from going paperless can revolutionize productivity in your office. Content Central lets you capture and manage documents and other content using a standard Web browser.

The Promise of the Paperless Overnight

The promise of a paperless office has been touted for more than 30 years. Yet look around most offices, and what do you see? Paper, and lots of it. Paper will continue to be an important business tool for years to come. The challenge, perhaps, is not to create a paperless office, but to create an office where paper and digital documents are woven together in an efficient, cost-effective, and easy-to-use workflow that revolutionizes the way people work.

 Total annual cost savings of $21,555 per 100 users, stemming from increased worker productivity and bookkeeping staff efficiency as well as reduced costs

From an environmental standpoint, the ROI research showed the following savings on hardcopy equipment and use:

• An annual reduction of 58,800 pages of paper per 100 users
• An annual cost reduction of toner/ink costs of $3,230 per 100 users
• Measurable decreases for energy consumption and carbon footprint

With the passage of recent laws that force businesses to exercise due diligence in managing and storing documents with personally identifiable information, paperless office systems are now more critical.

• Form Technology (e.g. Adobe PDF) - to create, display and interact with documents and forms
• Enterprise Forms Automation software - to integrate forms and form data with processing systems
• Databases - used to capture data for pre-filling and processing documents
• Workflow platforms - used to route information, documents and direct process flow
• Web servers - used to host the process, receive submitted data, store documents and manage document rights

The key aspect of the paperless office philosophy is the conversion of paper documents, photos, engineering plans, microfiche and all the other paper based systems to digital documents. The technologies that are used includes

 Scanners

• Digital Mail Solutions
• High speed scanners - used for scanning very large volumes of paper.
• Book copiers - used for taking photos of large books and manuscripts.
• Wide format scanners - used for scanning engineering drawings.
• Photo scanners
• Negative scanners
• Microfiche scanner - used to convert microfiche to digital documents.
• Laser fiche convert microfiche to searchable and digital
• Digitization of postal mail - provides online access of scanned contents.
• Fax to PDF conversion
• Online post offices - outsourcing management of snail mail
• Multifunction printer
• Document management system

However, scanners and software continue to improve, with small, portable scanners that are able to scan doubled-sided A4 documents at around 30-35ppm to a raster format (typically TIFF fax 4 or PDF).

Securing and tracing documents

As awareness of identity theft and data breaches became more widespread, new laws and regulations were enacted requiring companies that manage or store personally identifiable information to take due care with those documents. Paperless office systems are easier to secure than traditional filing cabinets, and can track individual accesses to each document.

 Ask yourself …

• How much precious space do filing cabinets take up in your office?
• Do you maintain expensive off-site storage for paper documents that you may-or may not-need in the future?
• What does it cost you to search out a paper document from on-site or off-site storage?
• What does it cost when a paper document is lost or misfiled and must be recreated?
• How often do you make multiple copies of important documents, ship them around the organization for review and comment, manually assemble the results, and simply discard all of the copies in the end?
• When one worker is using the only paper copy of an invoice, shipping receipt, voucher, report or other important document, do others have to wait for its return to do their work? And how do they know when it is back?
• How do remote workers access important paper-based information? How long does it take to distribute these documents to them?
• How would you like to eliminate all of these problems?

Overnight job

Certainly all your books are updated overnight. You just need to inform us about your priorities and requirements and we will manage it accordingly.

The primary reasons why you should choose us is because we offer high quality bookkeeping services that reduce your cost by 50% and deliver the work overnight.

 The Paperless Overnight System provides accounting firms and their clients with remote access to QuickBooks files, a paperless document storage and retrieval system, multi-layered security, an easy-to-use, friendly interface for accessing financial administrative resources, and remote back office accounting professionals for overnight "Real Time" bookkeeping services.

 Aside from just needing to have a bookkeeping system in place for various tax authority roles, all your accounting bookkeeping financial data happen overnight, you certainly are taking a step in the right direction in starting the process of how accounting data is derived.

Saves Time:

We do the bookkeeping tasks overnight and logout. You can login to the online accounting bookkeeping software and view the completed work 24 x 7.

FAST turnaround times, overnight when needed

Servers: 24/7 back-ups & hi-speed connection

"You cannot change your destination overnight, but you can change your direction overnight with Paperless Overnight"

it's worth recognizing that there is no such thing as an overnight success. You will do well to cultivate the resources in yourself that bring you happiness outside of success or failure. The truth is, most of us discover where we are headed when we arrive. At that time, we turn around and say, yes, this is obviously where I was going all along. It's a good idea to try to enjoy the scenery on the detours, because you'll probably take a few."

"Better Counsel comes overnight and Better Bookkeeping with Paperless Overnight."

"Business can't be acquired overnight. It is just like building up a muscle. Every day you need to work on it, and we will take care of your bookkeeping end of everyday."

"Yes, you can lose your stress overnight, yes, your whole life can be turned to improve your business and achieve success."

Instead of thinking about where you are, think about where you want to be. It takes twenty years of hard work to become an overnight success, but few dollars if you take up Paperless Overnight Bookkeeping"

"I was angry. I was sad. It was very difficult and sad time. It was a real deep connection, so it's not that simple to say this or that one thing caused the problems. It's clear to me that our priorities shifted overnight. Paperless Overnight is focused on our books. We are focused on our business."

 "None of us suddenly becomes something overnight. The preparations have been in the making for lifetime, so concentrate on your business; leave your stress to Paperless Overnight."

"Lights shine more brightly at your business, when you tie up with Paperless Overnight."

When you and your executives go out for business during day, our bookkeepers or accountants update your day's task overnight from an administrator, dealing with taxation and accounts receivables, accounts payables.

"Overnight you become a stress less businessman."

 "Your books today are written overnight ready for your review tomorrow on your desk"

• Updated online every night
• Peace of mind knowing you will never overlook an invoice
• Save time and forget to repeat the stress of bookkeeping
• Quickly and easily generate financial reports in the morning
• Saves you time and money
• The freedom to respond quickly to queries regardless of if you are at home or in the office
• Every morning ready to send invoices by email
• Stay on top of unpaid invoices to collect your money every morning
• Easily store and retrieve information on all of your customers and suppliers day and night
• Record ready to review every morning, how and when payments have been made and received
• Accurate record keeping

Bookkeeping and accounting tasks of all types can be done over seas and overnight for far less then it cost in the US. 

What is the purpose and difference of bookkeeping and accounting Overnight?

The purpose for both is keeping track of your company's income and how it spends that money.

Bookkeeping is the day-to-day record keeping such as managing the receiving and payment of bills, managing the sales and receiving of payment from customers, and payroll processing, during day. We will record it overnight without hassles and interruption, while you relax!

Accounting is the next step after bookkeeping. It starts where bookkeeping left off: Reviewing the bookkeeping processing, completing bank reconciliation, credit card reconciliation, completing payroll tax returns, sales tax returns, property tax returns and compiling the periodic financial reports that summarize all of the record-keeping data is ready on your desk every morning to help you make decision to build your business everyday.

Why a professional Overnight bookkeeper or accountant?

A professional Overnight bookkeeper provides an out-sourced bookkeeping service to companies that cannot afford to have an in-house bookkeeper on their payroll, or do not have the volume to justify a dedicated staff member to perform the bookkeeping tasks during day time. The day time bookkeeper comes into the client's office on a pre-determined basis to open the mail, bills payment and mailing, oversees the processing of payroll (handled by a third party such as Payday, or Paychex) and deposit payments from customers.

A professional Overnight accountant (non-CPA) provides accounting services to companies that do not need to pay a day time CPA for accounting issues un-related to income tax preparation. The professional Overnight accountant remotely handles the work on a daily, monthly, quarterly, or other pre-determined basis to review the bookkeeper's work, complete bank and credit card reconciliations, complete sales, property, payroll tax returns when necessary, and compile financial statements to review with client.

Both the Overnight bookkeeping and accounting can be handled from Paperless Overnight if the client wants a "hands-off" approach to their accounting duties.

Either way, overnight or day time, you don't have to spend your valuable time handling your own bookkeeping and accounting duties. Instead we encourage our clients to focus their time on other things such as sales, meeting clients, developing business discussions and improving your business ideas or spending the day doing leisure things; we call this, Katch the Day. We like to say, Katch the Day and leave your bookkeeping to us all night!!!!

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